Cheqroom Alternative: Equiply vs Cheqroom Compared (2026)

If you’re comparing equipment tracking tools, Cheqroom and Equiply will probably both show up on your shortlist. They overlap on the basics (a central asset list, check-in and check-out, QR or barcode labels), but they’re built for different kinds of teams. This comparison will help you decide which one fits yours, and where each one is the wrong choice.

Details on Cheqroom come from public listings and review sites as of October 2026. Plans and prices change, so confirm on each vendor’s site before you buy.

The short answer

• Choose Equiply if you’re a small or mid-sized team (an office, a school, an NGO, a workshop) that wants simple tracking, quick setup and a low, predictable price, including a free plan for smaller inventories.
• Choose Cheqroom if you run a rental-style booking desk (think a film school or a media production team) and reservations and a calendar of who has what and when are the heart of your workflow.

Who each tool is built for

Cheqroom serves a wide range of organisations, from universities and government agencies to large companies, and it has a strong following among creative and media teams. Reviewers on Capterra describe choosing it because it was designed for filmmakers, with an interface that feels intuitive. Its feature set centres on asset tracking, check-in and check-out, reservations and barcode scanning.

Equiply is aimed at small teams that find most equipment management software too complex or too expensive. It brings together asset tracking, QR code labels, check-in and check-out workflows, employee self-service and reporting in one clean interface, and it works across multiple locations.

Side-by-side comparison

	Equiply	Cheqroom
Best for	Small and mid-sized teams, schools, NGOs, offices	Creative and rental-style teams that run on reservations
Free option	Free plan for up to 150 items	7-day free trial
Paid pricing	Starter $14.99/month, Pro $29.99/month (yearly billing is 36% cheaper)	Quote-based plans; review sites list entry pricing from around $100/month
Labels	QR code labels	Barcode scanning
Check-in / check-out	Yes	Yes
Standout strength	Simple setup, employee self-service, low price	Reservations and booking workflows

Pricing: where the gap is biggest

For many small teams, price decides it. Equiply publishes its pricing openly: a free plan up to 150 items, then Starter at $14.99 per month and Pro at $29.99 per month, with 36% off if you pay yearly. You can work out your annual cost before you talk to anyone.

Cheqroom uses plans that are quoted to the customer, and third-party listings show entry pricing starting around $100 per month. That can be perfectly reasonable if reservations save your team hours every week. It’s harder to justify if you mostly need to know who has which laptop.

Day-to-day experience

In both tools the daily loop is the same: label the item, assign it to a person or location, check it out, check it back in. The difference is what surrounds that loop.

• Equiply keeps the loop light. Staff can look up their own assigned equipment through employee self-service, and reporting shows what you own, where it is and who’s responsible for it.
• Cheqroom builds around bookings. If people need to reserve a camera kit for Thursday afternoon and you need to prevent double-booking, that workflow is what you’re paying for.

When Cheqroom is the better choice

• Your equipment is booked in advance by many different people, as with a media lab or an equipment rental desk.
• You need reservation calendars and conflict prevention more than you need a low price.
• You have the budget and a team that will use the booking features every day.

When Equiply is the better choice

• You mainly need to know what you own, where it is and who has it.
• You’re a school, NGO, startup or small business and a free or low-cost plan matters.
• You want your team tracking assets this week, not after a long implementation.
• You have equipment spread over several locations and want one clear list.

How to decide in 20 minutes

1. Count your items. If you’re under 150, you can test Equiply on a real inventory for free.
2. Write down your top three workflows (for example “assign laptops to new hires” or “book the camera kit”). Whichever tool handles those without workarounds wins.
3. Add up the yearly cost for your size, not the cost of the cheapest plan on the pricing page.
4. Run a small pilot with one room or one team before you label everything.

Frequently asked questions

Is Equiply a good Cheqroom alternative?

It is if you mainly need to know what you own, where it is and who has it, with QR labels, check-in and check-out, and a low, predictable price. If reservations and booking calendars are the core of your workflow, look closely at Cheqroom first.

Does Equiply have a free plan?

Yes. Equiply is free for up to 150 items. Paid plans start at $14.99 per month (Starter) and $29.99 per month (Pro), with 36% off when you pay yearly.

How much does Cheqroom cost?

Cheqroom uses quote-based plans. Review sites list entry pricing from around $100 per month, but the right number for your team depends on your setup, so confirm with Cheqroom directly.

Can I try both before deciding?

Yes. Equiply’s free plan lets you test it on a real inventory, and review sites list a 7-day free trial for Cheqroom. Pilot one room or one team in each tool before you label everything.

Try Equiply free

If simple tracking and a predictable price sound like what you need, you can start with Equiply’s free plan and add your first items in a few minutes. Try Equiply at equiply.net.